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Learning to Fight Fair in Office conflicts
Disagreement is part of life. A big part. That's why
it's so important to master the skills of disagreeing
effectively.
Two important rules:
Whether you're disagreeing with your boss, a
colleague or a subordinate, pick your moments. If
you clash in front of others, chances are the
interchange will get cut short, since public
criticism is the most effective way to short-circuit
conversation. Should someone bring up a dispute with
you in public, deflect it by saying something like,
''I'd like to think about that for a bit and speak
with you later.''
Second, learn this essential skill: Say, ''It's
raining outside.'' You make the statement with no
emotion in your voice. That's the same tone of voice
to speak the lines in the former paragraph.
Otherwise, you will come off as a bully or a whiner.
Remember that our reactions can determine the
outcome. Here are some Fair Fighting Tips to
use your powers of communication more effectively.
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Use ''I'' Language
There is one word above all others that causes
someone to become defensive. That word is ''you."
Whenever we think we are being judged, our
automatic reaction is to become defensive, and
communication stops. So instead of ''you
misunderstood me,'' say ''I might not have been
clear.''
·
No ''Zinging''
Many of us think a little friendly ''zing'' is
harmless. It's not. For example, ''Hey, I like your
hair today. Did ya wash it?'' What happens when
someone zings us? We zing back. And one of the
number-one indicators of underlying negativity or
conflict within a work environment is increased
sarcasm. The word ''sarcasm'' has its root in a
Greek word that means ''to rip and tear flesh.''
Keep that in mind before let loose with a harmless
little joke.
·
Don't Chase Rabbits
Stick to the topic at hand. Generally when you
scamper off into other subjects, the audience's
initial reaction is confusion. Confusion leads to
impatience. Impatience leads to resentment. In other
words, by not sticking to the point, we waste
valuable time and can create a negative emotional
response in others.
·
Don't Interrupt
Mom was right! It's not only rude; it often achieves
the opposite effect we're looking for. We generally
interrupt to
end or shorten a conversation. In fact, the
opposite occurs. When someone is interrupted, her
first thought is, ''They didn't hear me.'' Or,
''They don't understand.'' So she paraphrases and
rephrases, lengthening the conversation. Let people
say what they need to say, fully. If you do that,
yet the person continues to paraphrase herself, the
next trick is in how
you should interrupt him.
·
Restate What You Heard
It would sound something like, ''If I've understood
you correctly, you feel the problem is X, and I felt
it was Y. Is that correct?'' The other person will
think, ''She did understand me.'' Then you
can move on.
·
Ask Questions That Will Clarify, Not
Judge
Whenever someone asks me, ''Why?'' I become five
years old and want to say (with hands on hips)
''Cuz!'' ''Why'' subtly expresses, ''What
justification do you have for that?'' and it puts
people on the defensive, which stops conversation
rather than continues it. Use the words who, what,
when, where and how, to begin questions.
·
Stay in Today, Not Yesterday
Often, when we talk about past, we tend to assign
blame. If the past must be discussed, refer to it,
don't throw it in anyone's face, like couples in the
heat of an argument. Talk about today, the present,
the behavior you see and the behavior you'd like to
see.
You'll need to practice these principles before they
become habit. Though simple, they can make a world
of difference. As one of my favorite teachers said,
''We all know what to do. Successful, effective
people do what they know.''
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